Clinical Team Secretary
Nottinghamshire Healthcare NHS Foundation Trust ↗Full Job Description
We are looking for an experienced Clinical Team Secretary, To join our friendly team, within Local Mental Health.
This to provide secretarial support to the Newark and Sherwood Local Mental Health Team and you will be responsible for supporting the medical team.
The post holder needs to have a flexible approach to work and the ability to work as part of a team or on their own initiative.
Under the supervision of the Admin Team Leader, you will be responsible of ensuring that all tasks are completed in a timely/confidential and professional manner.
Provide an efficient secretarial/administration/reception support service
Produce high quality reports within agreed deadlines as required
To undertake office duties including diary management and message management, opening and distributing mail, operation of brought forward systems, dealing with telephone calls and enquiries.
Production of documents, typing and audio typing, photocopying, collating of documents and electronic filing as well as general administration support services To deal with requests and enquiries and forward them to the relevant team member
Facilitate meetings/investigations/producing and circulating agendas, recording attendance and accurate minute taking
To be able to work flexibly and provide cover which may include the requirement to travel to different sites
To collect and maintain accurate team information with regards to training undertaken, Clinical Supervision and any other database
To manage, update and maintain diary schedules, ensuring that conflicting and amended appointments are actioned appropriately.
Responsible for ensuring that accurate work is completed within the time limits and standards set
To work effectively both independently and as a team member
Resolve or signpost queries from patients, carers, internal departments and external agencies as appropriate
To undertake any other duties that would be a reasonable expectation of the role
We have a huge variety of opportunities in our expansive Trust covering geographically from South Yorkshire, Nottinghamshire to Leicester, providing mental health inpatient and community services, community health services, forensic mental health services and secure prison healthcare across the East Midlands.
We have more than 100 sites and a huge scope of unique opportunities to develop your career and gain some amazing experiences. We strive to be a great place to work and offer many staff benefits and tailored staff support and wellbeing programmes.
Do you want to make a difference?
Do you believe in Trust, Honesty, Respect, Compassion and Teamwork?
Then Nottinghamshire Healthcare is the perfect place for you to start, maintain or further your career. Join our team of nearly 9000 who are making a difference every day. We are all about our people – our staff, volunteers, carers, service users and patients. We are NottsHC.
Follow us on Facebook and Twitter @NottsHealthcare
Please note that this post may not meet the pay and skill level required for a Skilled worker visa
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa and also does not appear on the shortage occupation list for healthcare and education. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria herehttps://www.gov.uk/skilled-worker-visa
Please see the attached detailed Job Description and Person Specification, for full details of the role and responsibilities.
This to provide secretarial support to the Newark and Sherwood Local Mental Health Team and you will be responsible for supporting the medical team.
The post holder needs to have a flexible approach to work and the ability to work as part of a team or on their own initiative.
Under the supervision of the Admin Team Leader, you will be responsible of ensuring that all tasks are completed in a timely/confidential and professional manner.
Provide an efficient secretarial/administration/reception support service
Produce high quality reports within agreed deadlines as required
To undertake office duties including diary management and message management, opening and distributing mail, operation of brought forward systems, dealing with telephone calls and enquiries.
Production of documents, typing and audio typing, photocopying, collating of documents and electronic filing as well as general administration support services To deal with requests and enquiries and forward them to the relevant team member
Facilitate meetings/investigations/producing and circulating agendas, recording attendance and accurate minute taking
To be able to work flexibly and provide cover which may include the requirement to travel to different sites
To collect and maintain accurate team information with regards to training undertaken, Clinical Supervision and any other database
To manage, update and maintain diary schedules, ensuring that conflicting and amended appointments are actioned appropriately.
Responsible for ensuring that accurate work is completed within the time limits and standards set
To work effectively both independently and as a team member
Resolve or signpost queries from patients, carers, internal departments and external agencies as appropriate
To undertake any other duties that would be a reasonable expectation of the role
We have a huge variety of opportunities in our expansive Trust covering geographically from South Yorkshire, Nottinghamshire to Leicester, providing mental health inpatient and community services, community health services, forensic mental health services and secure prison healthcare across the East Midlands.
We have more than 100 sites and a huge scope of unique opportunities to develop your career and gain some amazing experiences. We strive to be a great place to work and offer many staff benefits and tailored staff support and wellbeing programmes.
Do you want to make a difference?
Do you believe in Trust, Honesty, Respect, Compassion and Teamwork?
Then Nottinghamshire Healthcare is the perfect place for you to start, maintain or further your career. Join our team of nearly 9000 who are making a difference every day. We are all about our people – our staff, volunteers, carers, service users and patients. We are NottsHC.
Follow us on Facebook and Twitter @NottsHealthcare
Please note that this post may not meet the pay and skill level required for a Skilled worker visa
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa and also does not appear on the shortage occupation list for healthcare and education. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria herehttps://www.gov.uk/skilled-worker-visa
Please see the attached detailed Job Description and Person Specification, for full details of the role and responsibilities.